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WA-Probate > Probate Instructions > Adjudication Proceeding Instructions
Caution: The purpose of most probate proceedings, such as an Adjudication Proceeding, is to obtain a Court Order that you may deliver to a transfer agent to transfer the Decedent's assets to his/her heirs or beneficiaries. Practically speaking, however, many transfer agents will NOT accept an Order of Adjudication and will require the appointment of a Personal Representative, specifically his/her Letters, either Testamentary (with Will) or of Administration (without Will), for the transfer to be made. In particular, real estate title insurance companies and securities brokerages are highly unlikely to accept an Order of Adjudication; some banks won't accept an Order of Adjudication either. If the transfer you wish to make cannot be made by obtaining an Order of Adjudication, you're only alternative is to begun a traditional probate proceeding, with Nonintervention Powers if you qualify for them.
Suggestion: Before beginning an Adjudication Proceeding, check with the relevant transfer agent to ensure that the agent will accept an Order of Adjudication for the transfer of the pertinent asset.
A. Preparing for the Adjudication Proceeding ñ
This is the "doing your homework --- getting your ducks in a row" phase, so that when you do go to Court, you'll sail through and come out with the prize --- your Order of Adjudication.
1. Obtaining a Certified Copy of Decedent's Death Certificate ñ
In Another County in Washington
| As long as Decedent died a resident of Washington and you will file for your adjudication proceeding to be heard in the Superior Court in the county in which Decedent resided at death: Go to 3 below. |
2. Determining the Proper Court ñ
Bottom-line: As long as
the Decedent died a resident of Washington or within Washington, a
Washington Superior Court will have subject matter jurisdiction over your
case.
Bottom-line: As long as all the parties to the probate have physical
presence within Washington or willingly submit to the Court's jurisdiction,
a Washington Superior Court will have personal jurisdiction over the parties
to your case.
Bottom-line: The proper Court for a Washington resident is the Superior Court in the county in which the Decedent resided at death.
| If Decedent died without a Will: Go to 4 below. |
Bottom-line: If you are in possession of a Will of a Decedent, Washington law requires you to either promptly:
File it with the Court, or
Deliver it to the named Personal Representative (for his/her filing of the Will).
4. Petitioning for Adjudication ñ
Testate: If Decedent left a Will (RCW 11.20.020), then complete a:
Intestate: If Decedent did not leave a Will (RCW 11.28.110), then complete a:
| The Issue: Courts approve Orders but don't write Orders themselves. You must prepare a proposed Order for the Judge's review and signature, memorializing his/her approval. |
5. Drafting a Proposed Court Order ñ
Testate: If Decedent left a Will, then complete an:
Intestate: If Decedent did not leave a Will, then complete an:
6. Telephoning the Probate Clerk ñ
Determine when the Court is available to hear
probate Petitions for Adjudication (eg, Monday from 9 to 10 AM, Wednesday from 1:30 to
3 PM, or ?).
Determine if there are any requirements specific to your county or other requirements that it would be helpful for you to know before going to Court. Requirement Specific to King County
B. Going to Court ñ
See in general: Washington Probate Court Practice
And in particular:
By completing the instructions in the two sections immediately above, you will have completed the steps required to obtain your Order of Adjudication for a typical probate estate.
| The Issue: Having obtained your Order of Adjudication, you must promptly send Notice of the Adjudication to Decedent's beneficiaries and heirs, giving each of them the opportunity to take any actions they believe appropriate to protect their own interests in the estate. |
C. Giving Notice of the Adjudication Proceeding ñ
You must provide notice of your adjudication to Decedent's Heirs and Beneficiaries as well of WDSHS.
1. If Decedent Died testate:
Complete a
To your Notice of Admission & Declaration of Mailing, attach a copy of"
Your Order Admitting Will to Probate & Adjudicating Testacy and
Decedent's Will.
Mail, preferably by certified mail --- return receipt requested, a copy of that combined document (Notice + Order + Will) to:
Each of the persons and at the addresses shown in Paragraph 4 of your Petition for Admission of Will to Probate & Adjudication of Testacy,
The Washington Department of Social & Health Services, Office of Financial Recovery, and
Make sure to include Decedent's Social Security Number and your name and mailing address.
File the original Notice of Admission & Declaration of Mailing
with the Court (with copy for conformation and return).
Timing: Within 30 days of the date your Order. RCW 11.28.330
2. If Decedent died intestate:
Complete a
To your Notice of Adjudication & Declaration of Mailing, attach a copy of your Order Adjudicating Intestacy and Heirship.
Mail, preferably by certified mail --- return receipt requested, a copy of that combined document (Notice + Order) to:
Each of the persons and at the addresses shown in Paragraph 4 of your Petition for Adjudication of Intestacy & Heirship, and
The Washington Department of Social & Health Services, Office of Financial Recovery, and
Make sure to include Decedent's Social Security Number and your name and mailing address.
File the original Notice of Adjudication & Declaration of Mailing
with the Court (with copy for conformation and return).
Timing: Within 30 days of the date your Order. RCW 11.28.330
3. If Any Heir or Beneficiary Resides Outside of the Unites States: Then notice of the Adjudication should be given by letter to the consulate of the foreign nation in which the Heir or Beneficiary resides, and a copy of the letter should be filed with the Court.
4. Finality of Order: A recipient of a timely sent Notice of Adjudication has four months from the date of the Order of Adjudication to file an Objection to the Order of Adjudication (ie, to file a Will Contest, to file a later Will, or to object to the determination of lawful heirs). RCW 11.28.340
Assuming that no one files anything further in the estate, that's it --- you're done --- Congratulations.
Now, from a practical perspective, you (and any other recipients of property from the estate) will need to take care of:
Making the distributions from the estate to their intended recipients and getting the assets re-titled in the recipients' names;
Dealing with Decedent's creditors; and
Dealing with any income or estate tax filings and payment of taxes that Decedent or his/her estate may owe.